POSH Act Compliance

End-to-End Workplace Harassment Prevention & Governance with Groniva HRMS

The Sexual Harassment of Women at Workplace (Prevention, Prohibition and Redressal) Act, 2013—commonly known as the POSH Act—mandates strict compliance for organizations operating in India. Non-compliance can lead to severe penalties, legal action, reputational damage, and loss of employee trust. POSH Act Compliance in Groniva HRMS provides a structured, confidential, and legally aligned framework to manage POSH obligations end-to-end.

This module embeds POSH compliance into organizational governance—ensuring safety, transparency, and statutory defensibility.

What is POSH Act Compliance in Groniva HRMS?

POSH Act Compliance is a statutory governance capability within Groniva HRMS (via CLMS) that enables organizations to digitally manage all mandatory POSH requirements, including:
  • POSH policy creation and dissemination
  • Internal Complaints Committee (ICC) constitution
  • Complaint intake, inquiry, and resolution workflows
  • Training and awareness tracking
  • Statutory reporting and audit trails
All processes are handled with strict confidentiality, role-based access, and legal alignment.

Key Business Benefits

1. Statutory POSH Compliance
Meet all obligations under the POSH Act with system-enforced governance.
2. Confidential & Secure Case Handling
Protect complainant, respondent, and ICC data with controlled access.
3. Structured ICC Workflows
Ensure fair, timely, and documented inquiry processes.
4. Inspection & Legal Readiness
Maintain complete records for audits, inspections, and legal defense.
5. Strong Workplace Trust
Demonstrate commitment to a safe and respectful workplace culture.

Core Features of POSH Act Compliance Module

POSH Policy Management
  • Centralized POSH policy repository
  • Employee acknowledgment tracking
  • Version control and effective-date management
  • Policy accessibility via ESS
Internal Complaints Committee (ICC) Management
  • ICC constitution and member roles
  • Presiding officer and external member tracking
  • Tenure and reconstitution alerts
  • Committee-wise access controls
Complaint Intake & Case Management
  • Secure and confidential complaint submission
  • Anonymous or identified reporting (as per policy)
  • Case acknowledgment and status tracking
  • Timeline enforcement as per POSH Act
Inquiry & Resolution Workflow
  • Structured inquiry stages
  • Evidence and document management
  • ICC meeting records and observations
  • Findings, recommendations, and closure tracking

POSH Training & Awareness Tracking

Groniva enables organizations to demonstrate proactive compliance:
  • POSH training assignment and tracking
  • Employee participation records
  • Awareness campaign documentation
  • Training completion reports
This supports statutory expectations and strengthens organizational culture.

Statutory Reporting & Documentation

The module supports POSH-mandated reporting, including:
  • Case registers and summaries
  • Annual POSH compliance reports
  • ICC activity logs
  • Management and audit reports
All records are time-stamped, tamper-proof, and securely stored.

HR, Legal & ICC Experience

POSH Act Compliance delivers clarity and control across stakeholders:
  • Employees access policies and submit complaints safely
  • ICC Members manage inquiries through structured workflows
  • HR & Compliance oversee governance and reporting
  • Legal & Leadership access audit-ready compliance data
Dashboards provide visibility without compromising confidentiality.

Integration Across Groniva HRMS Ecosystem

POSH Act Compliance integrates seamlessly with:
  • Employee Management – Employee master and organizational mapping
  • ESS – Policy access, acknowledgments, and complaint submission
  • CLMS (Compliance Lifecycle Management System) – Governance tracking
  • Audit & Reporting – Statutory and management reports
This ensures POSH compliance is embedded into overall organizational compliance.

Security, Confidentiality & Governance Controls

Groniva POSH Compliance includes enterprise-grade safeguards:
  • Role-based access control (RBAC)
  • Case-level confidentiality restrictions
  • Encrypted document storage
  • Full audit trails for all actions
  • Configurable data retention policies
Designed to meet legal scrutiny, inspections, and judicial review.

Industry Use Cases

IT & Technology – Distributed and hybrid workforce compliance
Manufacturing – Plant and site-level POSH governance
Retail & Services – Multi-location employee safety compliance
Healthcare – Sensitive and regulated environments
Enterprises & MSMEs – Scalable POSH governance framework

Why Choose Groniva POSH Act Compliance?

Check Icon HRMS-native POSH governance platform
Check Icon Confidential, structured, and legally aligned workflows
Check Icon Complete ICC and complaint lifecycle management
Check Icon Audit-ready and inspection-proof documentation
Check Icon Built for Indian statutory requirements with enterprise governance

Make POSH Compliance a Living Governance System

POSH compliance is not just a legal obligation—it is a cultural commitment. Groniva POSH Act Compliance ensures your organization meets statutory requirements while fostering a safe, respectful, and trusted workplace.
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