Work Permit Management

Digital Work Permits for a Safer Workplace

Performance is More Than Appraisals
Managing workforce entry, contractor access, and canteen operations is no longer just about issuing badges—it’s about compliance, safety, and accountability. Manual permit processes are prone to errors, delays, and risks.
Groniva Work Permit Management, a module within our next-gen SaaS HRMS platform, enables organizations to digitize, automate, and monitor every permit request and approval in real-time. From facility access to canteen shifts, our solution ensures only authorized, compliant, and verified personnel are on-site—every single time.
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Digital Work Permits for a Safer Workplace
Why Work Permit Management Matters

Why Work Permit Management Matters

Industries today face three key challenges:
Check Icon Compliance & Safety
Labour laws, contractor agreements, & food safety standards strict monitoring.
Check Icon Transparency
Who is on-site, when, and for how long must be crystal clear.
Check Icon Efficiency
Manual registers and paper permits slow down operations and increase risk.
Groniva Work Permit Management transforms this by offering a secure, digital-first solution that integrates seamlessly with your HR, facility, and canteen operations.

Digital Permit Requests & Approvals

Move away from paper trails with digital permit workflows.
Check Icon Online application & approval for work permits
Check Icon Configurable multi-level approval chains
Check Icon Real-time notifications to stakeholders
Check Icon Centralized tracking of all permits
Digital Permit Requests & Approvals
Contractor & Labour Compliance

Contractor & Labour Compliance

Ensure only compliant contractors and workers are allowed access.
Check Icon Digital verification of IDs, KYC, and training certificates
Check Icon Automatic compliance checks (PF, ESI, wage norms)
Check Icon Blacklist/whitelist functionality
Check Icon Contract duration tracking

Canteen & Facility Access Control

Work permits extend beyond gates—our system ensures controlled and verified entry into canteen facilities and sensitive work zones.
Check Icon Smart permit-linked ID cards & QR codes
Check Icon Canteen-specific permits for meal eligibility
Check Icon Zonal restrictions based on role/shift
Check Icon Integration with biometric & RFID systems
Canteen & Facility Access Control
Safety & Hazard-Specific Permits

Safety & Hazard-Specific Permits

Work involving high-risk tasks (maintenance, electrical, construction) requires specialized permits.
Check Icon Hot work, confined space, and height work permits
Check Icon Pre-permit safety checklist automation
Check Icon Supervisor validation & digital sign-offs
Check Icon Expiry-based permit deactivation

Real-Time Dashboards & Analytics

Gain complete visibility into workforce movement and permit usage.
Check Icon Live dashboards for active permits
Check Icon Contractor/vendor performance analytics
Check Icon Canteen utilization reports (meals, shifts, consumption)
Check Icon Predictive insights for manpower planning
Real-Time Dashboards & Analytics
Performance + Well-being Connection

Integration with HRMS & Payroll

Seamlessly integrate work permits with HR, payroll, and compliance systems.
Check Icon Automatic wage calculation for permitted hours
Check Icon Attendance & shift sync with permit validity
Check Icon Statutory compliance reports for audits
Check Icon API integration with third-party facility tools
Technology That Powers Smarter Performance

Technology Backbone

Groniva Work Permit Management is built on enterprise-grade SaaS architecture:
Cloud-Native & Scalable Cloud-Native & Scalable 
Easy deployment across multiple facilities
AI & Automation AI & Automation 
Intelligent alerts for expired/invalid permits
Mobile-First Mobile-First 
Apply, approve, or revoke permits from any device
Secure & Compliant Secure & Compliant 
Encryption, GDPR-ready, and role-based access
Customizable Customizable 
Industry-specific permit templates and workflows

Strategic Benefits

Check Icon Zero Unauthorized Access
Every individual entering your facility or canteen is verified.
Check Icon Compliance Built-In
Stay audit-ready with digital records of all permits.
Check Icon Faster Turnaround
Digital approvals slash waiting times.
Check Icon Transparent Canteen Management
Track who avails meals, when, and how often.
Check Icon Data-Driven Decisions
Optimize workforce deployment and facility usage.
Check Icon Improved Safety Culture
Hazard-specific permits enforce best practices.
Strategic Benefits
Industries We Empower

Our platform is built to adapt across industries


Banking & Finance

Automobile Dealerships

Steel Industry

Healthcare & Pharma

Agriculture & Seed

Manufacturing

Educational Institutions

Life Sciences

Services Industry

FMCG Industry

Non-Profit Organizations

Retail
Why Organizations Choose Groniva

Why Organizations Choose Groniva

Check Icon Deployed across multi-site, multi-vendor ecosystems
Check Icon Subscription-based SaaS with low IT overhead
Check Icon 24/7 support & customer success team
Check Icon Continuous innovation based on client feedback
Check Icon Proven improvement in compliance and operational efficiency

Work Permits of the Future

Work permits are no longer just “passes”-they are the foundation of safe, compliant, and efficient facility operations.
With digital-first systems, organizations can ensure accountability, transparency, and safety across workforce and canteen management.
Groniva Work Permit Management helps you move from manual paper-based processes to intelligent workforce governance—protecting your people, your assets, and your compliance reputation.
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Schedule Your Free Demo

Experience our HRMS & CLMS solutions in action. Get a personalized demo to see how we can simplify your workforce management. 
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Groniva is a modern, web based, comprehensive easy to use Human Resource Management software for forward thinking organizations. Groniva helps HR managers & business owners to save their time significantly by making all day to day HR management processes digital, paperless, automated.
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