Travel & Expense Management

Groniva Travel & Expense Management-Smart, Seamless and Employee Centric.

Reinventing Expense Management for the Modern Workforce
Business travel, daily commutes, food allowances, and official reimbursements are part of everyday work life. But managing them manually-or across disconnected tools-creates delays, errors, and compliance risks. Employees get frustrated, finance teams get overworked, and organizations lose visibility on spend.

Groniva Travel & Expense Management, a module within Groniva HRMS, eliminates the chaos. It is a cloud-based, mobile-first solution that empowers employees to submit expenses easily, enables managers to approve instantly, and gives finance teams real-time visibility and control over organizational spending.
From air tickets to canteen bills, every expense is captured, tracked, and settled—with speed, accuracy, and transparency.
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Travel & Expense Management
Why Businesses Need Smart Travel & Expense Management

Why Businesses Need Smart Travel & Expense Management

Legacy systems treat expense claims as paperwork. Groniva reimagines it as a strategic business process.
Check Icon Reduce reimbursement delays & improve employee satisfaction
Check Icon Cut fraud & duplicate claims with AI-powered checks
Check Icon Centralize spend data across travel, meals, and allowances
Check Icon Ensure policy compliance & tax-ready documentation
Check Icon Simplify audits with one-click digital trails

Easy Expense Capture

Employees shouldn’t struggle with spreadsheets. Groniva makes capturing expenses effortless.
Check Icon Mobile receipt scanning with OCR (auto data entry)
Check Icon Instant upload of canteen, fuel, travel, or hotel bills
Check Icon Mileage calculator for personal vehicle claims
Check Icon Multi-currency support for global travel
Easy Expense Capture
Policy-Controlled Approvals

Policy-Controlled Approvals

Ensure compliance without micromanagement.
Check Icon Configurable approval workflows by department or spend limit
Check Icon Automated policy checks for claims (e.g., meal cap, travel grade)
Check Icon Real-time manager notifications for faster approvals
Check Icon Escalation alerts for delayed actions

Integrated Travel Booking

Why switch systems? Manage bookings and expenses in one place.
Check Icon Integration with travel partners for flights, hotels, and cabs
Check Icon Company-negotiated rates & vendor visibility
Check Icon Automated travel itineraries linked to expense claims
Check Icon Cost forecasting for business trips
Integrated Travel Booking
Canteen & Daily Expense Management

Canteen & Daily Expense Management

Beyond travel, everyday employee needs matter.
Check Icon Cashless canteen transactions via digital ID cards or app
Check Icon Prepaid meal allowances configurable by role/shift
Check Icon Real-time tracking of food subsidies & cafeteria spend
Check Icon Vendor reconciliation for canteen operators

Real-Time Analytics & Spend Insights

Move from reactive reporting to proactive control.
Check Icon Department-wise expense dashboards
Check Icon Employee-wise T&E spend trends
Check Icon Travel ROI and cost-per-trip insights
Check Icon AI-powered fraud detection & anomaly alerts
Real-Time Analytics & Spend Insights
Finance Team Empowerment

Finance Team Empowerment

For finance, expense management should mean accuracy, not drudgery.
Check Icon Automated GST input tax credit calculations
Check Icon Integration with ERP & accounting software
Check Icon Digital audit trails for statutory compliance
Check Icon One-click reimbursement processing
Technology That Drives Groniva Travel & Expense

Technology That Drives Groniva Travel & Expense

Cloud-Native SaaS Cloud-Native SaaS 
Access from any location, zero IT overhead.
AI-Powered Expense Validation AI-Powered Expense Validation 
Spot duplicates & non-compliant claims instantly.
Mobile-First Design Mobile-First Design 
Employees can claim, approve, and track expenses on the go.
Seamless Integrations Seamless Integrations 
Works with payroll, canteen management, ERP, and travel booking platforms.
Bank-Grade Security Bank-Grade Security 
Encrypted transactions, multi-level access controls, GDPR compliance.

Benefits at a Glance

Check Icon Faster claims, happier employees
Check Icon Transparent expense tracking for leadership
Check Icon Fraud-free reimbursements with AI audits
Check Icon Canteen & travel spend under one system
Check Icon Reduced workload for HR & finance teams
Check Icon Smarter travel cost control & negotiation leverage
Benefits at a Glance
Industries We Empower

Our platform is built to adapt across industries


Banking & Finance

Automobile Dealerships

Steel Industry

Healthcare & Pharma

Agriculture & Seed

Manufacturing

Educational Institutions

Life Sciences

Services Industry

FMCG Industry

Non-Profit Organizations

Retail
Why Organizations Trust Groniva

Why Organizations Trust Groniva

Check Icon Quick implementation and easy adoption
Check Icon Customizable workflows aligned with company policy
Check Icon Dedicated 24/7 customer support
Check Icon Transparent SaaS subscription with no hidden costs
Check Icon Continuous product innovation

The Future of Expense Management

Employees expect speed and fairness in reimbursements. Finance leaders expect visibility and control. Groniva bridges the gap with a system that is not just automated, but intelligent and employee-centric.
Whether it’s a flight ticket for a business trip or a canteen meal swipe at the workplace, every transaction is tracked, verified, and optimized through one unified system. With Groniva T&E, organizations can transform expense management from a pain point into a productivity driver.
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Experience our HRMS & CLMS solutions in action. Get a personalized demo to see how we can simplify your workforce management. 
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Groniva is a modern, web based, comprehensive easy to use Human Resource Management software for forward thinking organizations. Groniva helps HR managers & business owners to save their time significantly by making all day to day HR management processes digital, paperless, automated.
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